Jewelry wholesale ERP built for memo, metal & margin
Consignment tracked to the gram, B2B invoices priced at live metal rates, price lists and credit terms per buyer, multi-warehouse stock and the receivables behind it — one system for the whole wholesale desk.
What is a jewelry wholesale ERP?
A jewelry wholesale ERP runs a wholesaler's entire operation — stock across warehouses by weight and piece, memo and consignment out to buyers, B2B invoicing by karat at live metal rates, per-customer price lists and terms, and the cash and metal ledgers behind every account. The difference from generic wholesale software is the metal: gold moves in grams, prices move with the market, and buyers can owe metal as well as money.
It shares stock with inventory, billing with the billing engine, and the workshop with manufacturing — one platform, not a patchwork.
The wholesale desk, at a glance
Lots, weights, buyers and terms — one screen for what's in stock and what's out on memo.
Catalogue · Diamond & Metal
Image catalogue · live stock
842 designsHalo Ring
$1,840
Choker Set
$6,210
Tennis Bracelet
$2,180
Drop Earrings
$640
Solitaire
$8,400
Bangle Pair
$3,020
Everything a wholesale operation needs
From the warehouse shelf to the buyer's statement — tracked in grams and dollars.
Memo & consignment, reconciled
Track every piece out on memo or consignment by customer — what went out, what sold, what came back — with weight and value reconciled on return.
See inventory trackingB2B billing by weight at live rates
Invoice wholesale lots by gross/net weight, karat and making charge at the live metal rate — with per-customer rate agreements applied automatically.
See billingCustomer-wise price lists & terms
Different buyers, different terms: price lists, labour rates, credit limits and payment terms held per account and enforced at invoicing.
See customer accountsMulti-warehouse & branch stock
Stock by warehouse, showroom and branch with transfers, in-transit tracking and consolidated valuation — one live picture of where every gram sits.
See multi-branchReceivables & metal accounts
Track money and metal owed separately — cash ledgers plus gold/silver metal accounts per customer, aged receivables and statements on demand.
Browse the modulesKarigar & job-work accounts
Metal issued to karigars (artisans) and job-workers tracked by weight, with wastage, labour and recovery reconciled per account — the karigar software built into the ERP.
See karigar softwareUnfix diamond trading, component-wise
Buy and sell loose diamonds with the price left unfixed and settled later — approvals, partial approvals and component-wise branch transfers tracked stone by stone until the rate is agreed.
See every functionFeeds manufacturing & retail
Wholesale is one desk of the platform — job-work orders flow to manufacturing, and the same stock can sell retail through the POS.
See the full ERPGeneric wholesale software vs jewelry wholesale ERP
| Capability | Generic wholesale | ZSolTech |
|---|---|---|
| Memo / consignment out & return by weight | ||
| Live metal-rate B2B invoicing (karat & labour) | ||
| Gold/silver metal accounts per customer | ||
| Per-customer price lists, terms & credit limits | ||
| Multi-warehouse stock with in-transit transfers | ||
| Aged receivables and account statements | ||
| Basic sales orders and invoices |
Wholesale is one part of the platform — see the full jewelry ERP system around it.
Order management for jewelry wholesalers
Jewelry wholesale software lives or dies on the order book. A retailer sells what is in the case; a wholesaler sells what is promised — against stock that may still be a parcel, a job card, or a supplier’s memo.
So jewelry wholesale management software has to hold an order as a commitment rather than a document. The reservation blocks the piece so it cannot be sold twice. The advance sits on the buyer’s account, not in revenue. Partial despatch leaves the balance open and ageing. And because much of this trade prices metal after it moves, the order has to survive being unfixed — the goods gone, the rate still to be agreed.
Every buyer carries their own price list, labour rate, credit limit and terms, applied automatically at invoicing. Stones move on the same rails — see diamond inventory software for parcel costing and unfix positions.
Jewelry B2B order management software
An order management system for jewelry is not a shopping cart with trade prices. A trade buyer orders against a design and a weight range, not a fixed SKU at a fixed price, and the price may not be settled until the metal is fixed.
So the order carries a reservation that blocks the piece, an advance that sits on the buyer’s account rather than in revenue, a tolerance on weight, and a fixing status. Partial despatch leaves the balance open and ageing. Each buyer carries their own price list, labour rate, credit limit and terms, applied automatically at invoicing rather than remembered by whoever raises the bill.
Your buyers see designs, images and their own contracted pricing through a shared B2B catalogue, and the order returns as a sales order with its advance attached. There is no public ordering API today — a customer-facing ordering site is custom development against your own database, scoped and quoted first. See catalogue software for the buyer-facing side.
Jewelry wholesale ERP — common questions
What is a jewelry wholesale ERP?
A jewelry wholesale ERP runs a wholesaler's whole operation in one system: stock across warehouses tracked by weight and piece, memo/consignment out to buyers, B2B invoicing by karat and weight at live metal rates, per-customer price lists and terms, and the receivables and metal accounts behind it all. Generic wholesale software counts boxes; a jewelry wholesale ERP counts grams.
How does memo and consignment tracking work?
Pieces issued to a buyer on memo are logged out by tag, weight and value against that account. When the buyer reports sales or returns stock, the system reconciles what sold, what returned and what's still outstanding — so consigned inventory never disappears into a spreadsheet.
Can each wholesale customer have their own pricing?
Yes. Every account can carry its own price list, labour/making rates, metal-rate agreement, credit limit and payment terms. Invoices apply the right terms automatically, so the counter never has to remember who gets which rate.
Does it handle metal accounts (gold owed in grams)?
Yes — money and metal are tracked as separate ledgers per customer. A buyer can owe cash, owe gold in grams, or both, and statements show each clearly. This is standard practice in wholesale bullion-linked trade and generic ERPs simply don't do it.
Can a wholesaler also run retail or manufacturing on the same system?
Yes. Wholesale is a module of the full ZSolTech jewelry ERP — the same stock can flow to a retail POS, and job-work orders flow into the manufacturing module with metal issue/return and wastage tracking. Many customers run all three from one database.
What does jewelry wholesale ERP cost?
ZSolTech publishes its pricing — plans start at $300/month and scale with branches and modules. See the pricing page for exact tiers; there's no 'call for a quote' wall.
Is there a free jewelry wholesale ERP download?
Free downloads of wholesale ERPs are usually trials, cracked copies or abandoned tools — risky places to keep your metal ledger. ZSolTech offers a free starter plan for small jewelers on the free jewelry inventory software page, a live demo on your own data, and published pricing from $300/month when you're ready for the full wholesale desk.
What is the best jewelry wholesale ERP?
The best wholesale ERP is the one that handles your trade's specifics: memo/consignment by weight, metal ledgers in grams, karigar and job-work accounts, live-rate B2B billing and multi-warehouse stock. Evaluate any vendor — including us — against that checklist on your own data; our comparison pages show exactly what to ask.
Does it include jewellery karigar software?
Yes. Karigar (artisan) account management is built in: metal issued by gross/net weight, expected vs actual recovery, wastage and labour per karigar, with running balances and settlement statements. It's the same engine the manufacturing module uses for job cards.
Can it handle unfix diamond purchases and sales?
Yes. Diamonds can move on an unfix basis — the goods are received or issued and the rate is settled later. The system holds the position component-wise, supports approval and partial-approval purchases, sales and returns, tracks a partially-approved pending list, and handles component-wise branch transfers, so you always know which stones are unfixed, with whom, and at what quantity before the price is agreed.
Can a memo piece be sold on a layaway or against a special order?
Yes, and the memo stays open until it is settled. If a customer puts a memo piece on a layaway or instalment plan, the piece is reserved against that document so it cannot be sold twice, but ownership does not transfer to you until you settle with the vendor — so it stays out of your stock valuation while it sits on the plan. When the final payment lands, the memo converts to a purchase and a sale on the same date and the vendor's account is updated in one step.
Can wholesale customers place their own orders?
Through a shared B2B catalogue rather than a self-serve portal. Your buyers see the designs, images, weight ranges and their own contracted price list, and the order comes back into the system as a sales order with the advance and reservation attached. There is no public ordering API today; a customer-facing ordering site is built as custom development against your own database, and we scope it before any work starts.
What does a jewelry order management system need that a general one does not?
Three things. Orders are placed against a design and a weight range rather than a fixed SKU, so the system has to carry a tolerance and reconcile the actual weight on despatch. The price may not exist yet, because the metal is unfixed until the rate is agreed. And the goods may be sourced from three places at once — owned stock, a vendor's memo, or a job card in the workshop. A jewelry order management system that cannot hold an unpriced commitment against unmade goods is a sales-order form, not an order book. That is the bar any order management system jewelry buyers evaluate should clear.
Do you handle jewelry supply chain management across suppliers and branches?
Yes, as far as the goods and the paperwork go. Jewelry supply chain management software has to cover the whole path: purchase orders, import purchase with landed cost, approval and consignment in both directions, inter-branch transfers with in-transit documents, and job work out to sub-contractors all sit on the same stock ledger, so a piece is traceable from the supplier through the workshop to the counter. What we do not do is carrier integration or freight booking — jewelry transport is usually insured courier or hand-carry in this trade, and the record we keep is the document trail rather than a tracking API.
Can it manage custom jewelry orders for trade customers?
Yes. A custom order carries the design or sketch, the metal, karat and stone specification, the quoted weight range and price, the advance taken and the promised date. Metal is issued to a karigar against it and the stages are tracked, so quoted weight versus actual weight is reported at the end — which is where custom work quietly loses money. For trade buyers the order also carries their contracted price list and labour rate rather than retail pricing.